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The position of City Clerk is prescribed by the Province of Ontario under subsection 228(1) of the Municipal Act, 2001, S.O. 2001, c. 25:
- to record, without note or comment, all resolutions, decisions and other proceedings of the council;
- if required by any member present at a vote, to record the name and vote of every member voting on any matter or question;
- to keep the originals or copies of all by-laws and of all minutes of the proceedings of the council;
- to perform the other duties required under the Municipal Act, 2001 or under any other Act; and
- to perform such duties as assigned by the municipality.
The City of Thorold Clerk's Department has three primary areas of responsibility:
Council Secretariat and Support Services
- Coordinate and produce Council and General Committee meeting agendas
- Record minutes of Council and General Committee meetings
- Provide legislative, procedural and parliamentarian advice to Council
- Process official correspondence to and from Council
- Receive and process delegation requests
Legislated Services
- Conduct elections - municipal and school board
- Commissioner of Oaths
- Municipal Freedom of Information and Protection of Privacy Act - receive and respond to all requests under this Act
- Accessibility for Ontarians with Disabilities Act - ensure municipal compliance
- Maintain and protect the City's official records
- Maintain and administer an effective records management system
- Business Licensing
- Lottery Licensing
- Dog Licensing
- Register Deaths/Issue Burial Permits
- Issue marriage licences
- Livestock Damage Compensation Program
Administrative Services
- Clerk is City's Communication Officer
- Coordinate Council orientation sessions
- Commissioner of Oaths
- Administration of Animal Control contract
- Receive and direct Insurance Claims
- Administration of Paratransit Applications
- Serve as a general information office for the public
- Provide procedural advice to City staff and the general public
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